Leadership meetings are a crucial time for team building, strategic planning, and boosting morale. On-location headshots during your next management meeting are an efficient, and effective way to capture your team's professionalism and create valuable marketing materials.
Here are just a few reasons why you should consider on-location headshots for your next leadership meeting:
- Convenience: Save your team time and hassle by bringing the photographer to them. No more scheduling individual headshot sessions or trying to wrangle everyone together at a studio.
- Team Building: Having everyone get their headshots done together can be a fun and bonding experience. It's a chance to let loose, laugh, and create lasting memories.
- Professionalism: High-quality headshots elevate your brand image and make your team look polished and professional. They're perfect for use on websites, social media, marketing materials, and more.
- Boost Morale: Getting a great headshot can be a confidence booster for your staff. They'll love seeing themselves portrayed in a professional and positive light.
- Efficiency: Taking only 5-10 minutes to photograph each team member means we can get everyone's headshots done in a few hours without missing any critical meeting information or disrupting the overall schedule.
Here are some tips for planning your on-location headshot session:
- Choose the right photographer: Make sure you hire a photographer who has experience with on-location headshots and understands how to work in a fast-paced environment. The picture below is the mobile studio setup that I used for all the headshots on this page, captured on the same day. I travel with a lot of equipment to provide flexibility to adjust as the space may require.
- Select a photographer who is insured and can provide a certificate, often times this may be required by your meeting space provider.
- Make sure you have a clear understanding of what's included in the photographer's services. For example; is retouching included? Or is it an extra cost? Will the employee be able to select their favorite images, ensuring their satisfaction? You can see all that's included in my standard headshot offering here.
- Does the photographer have a large volume of quality work so you will be confident that they can reproduce the same for your company?
- Pick a good location: Whether it’s a consistent background as shown in these images or using the meeting location for an environmental look, I’ll help you choose a background that reflects your company's brand.
- Schedule your sessions: Be sure to schedule the headshot sessions at a time that works for everyone on your team. Speakers are usually photographed first so they can then focus on their presentations. Breaks and lunch are popular times to schedule staff who cannot leave the meeting, and team members are usually scheduled based on the agenda and what they can afford to miss for 10 minutes.
- Prepare your team: I’ll send you information to share with your team members so they’ll know what to expect during the session and receive tips on how best to prepare, such as wearing professional attire and getting a good night's sleep.
- Have fun! The most important thing is to relax and have fun. The more relaxed your team is, the better their headshots will turn out.
On-location headshots can be a great addition to your next leadership meeting. By following these tips, you can ensure that your sessions are a success and that your team ends up with uniform, professional, high-quality headshots that they'll be proud of.
In addition to the benefits mentioned above, on-location headshots can also help to:
- Attract new talent: Great headshots can make your company more appealing to potential job candidates.
- Increase brand awareness: Using your team's headshots in your marketing materials can help to increase brand awareness and recognition.
- Build trust with clients: Professional headshots can help to build trust with your clients and show them that you're a serious and professional organization.
So, if you're looking for a way to add some extra value to your next offsite meeting, consider on-location headshots. It's a convenient, fun, and effective way to capture your team's professionalism, build morale, and help you create a polished and uniform face for your company.
Tracy Allard of Penny Whistle Photography is a Master of Photography as well as a Certified Professional Photographer with the organization Professional Photographers of America; a designation held by fewer than 2,000 photographers nationwide and a hallmark of consistency, technical skill, artistry and professionalism.
Penny Whistle specializes in both on-location and studio photography providing pet, equine, family, and high school senior portraits as well as corporate headshots and commercial photography services in her studio located in historic downtown Carrollton as well as on location in Coppell, Grapevine, Southlake, Flower Mound and surrounding communities in Dallas – Fort Worth, Texas.